SubSchool

Effective July 1, 2025, SubSchool will operate under the management of the National Center for Grow Your Own. By using SubSchool, you acknowledge the following Privacy Policy: 

The National Center for Grow Your Own d/b/a Sub School (“NCGYO”) is committed to the protection of your personal information. This Privacy Policy sets out the basis on which NCGYO collects and uses personal information about you as part of our business activities.

This Privacy Policy describes in detail who is responsible for the personal information that NCGYO collects about you, what personal information is collected, how NCGYO uses such personal information, who NCGYO may disclose it to and your rights and choices in relation to your personal information.

This Privacy Policy generally covers information collected at https://subschool.org and any other subdomain, website or webpage that NCGYO may have in place now or in the future for Sub School and its related training and materials (collectively, the "Sub School Website"), but also relates to information collected by NCGYO outside of the Sub School Website including through the provision of services.

Who is Responsible for the Personal Information That NCGYO Collects?

For the purposes of all relevant data protection laws, NCGYO is the data controller as to the personal information that is collected and used as part of its business activities. This is because NCGYO dictates the purpose for which your personal information is used and how NCGYO uses your personal information.

What Personal Information Does NCGYO Collect?

While some of the information collected is required for business engagement purposes, other information is voluntarily given by you. The type of personal information that NCGYO may collect could include, but is not limited to, the following:

• Your full name, e-mail address, phone number and email contact information;

• Demographic information including but not limited to ethnicity and gender;

• Your job title and the organization for which you work;

• Your work experience, career goals, interests and objectives;

• Preference information, such as the communications you receive from us;

• Inferences drawn from any of the information we collect to create a profile about you; and

• Any other information relating to you (or other individuals) which you may provide to us.

If you are providing personal information to NCGYO relating to a third party, you confirm that you have the consent of the third party to share such personal information with NCGYO and that you have made the information in this Privacy Policy available to the third party.

Sensitive Categories of Information

Some jurisdictions consider certain personal information particularly sensitive. Except as otherwise indicated in this Privacy Policy, NCGYO collects this data for statistical and reporting purposes only. This information may be required in order to create an account on our platforms, as some grantors require that we track the age and other demographic information of our participants. NCGYO does not share this information with third parties for business purposes; NCGYO only shares this information with grantors when required as a term of the grant. Whenever possible, when such information is shared, NCGYO will provide it in aggregate form. Such information may include the following:

• Date of birth

• Ethnicity

• Gender

• Age

• Employer

Website Usage Information

NCGYO collects information when you provide it to NCGYO, such as when you use the "contact us" feature on the Sub School Website, register for access to services or otherwise communicate with NCGYO (such as by email, via NCGYO social media pages, ncgyo.org, or through survey responses).

NCGYO collects certain information automatically when you use the Sub School Website, such as your IP address and domain name, browser type, history of pages viewed and other usage information about your use of the Sub School Website. NCGYO collects this information for site administration purposes, such as to analyze this data for trends and statistics. NCGYO may share statistical or aggregated non-personal information about its users with advertisers, business partners, sponsors and other third parties. This data is used to customize the Sub School Website content and advertising to deliver a better experience to our users. Please see the section below on cookies for more information.

How Does NCGYO Obtain Your Personal Information?

As noted above, we collect information from you in the course of your use of the Sub School Website. For example, NCGYO collects information from you when you contact or communicate with NCGYO (including through the Sub School website by email or otherwise) or when you register for access to services through Sub School’s website.

NCGYO also collects your personal information while monitoring the Sub School Website. NCGYO also gathers information about you when you provide it to us or interact with us directly including but not limited to through the completion of electronic surveys.

How Does NCGYO Use the Personal Information it Collects?

NCGYO collects personal information for the following principal purposes; for each purpose, NCGYO has also set out below the legal basis under relevant data protection laws that we rely on to justify this use of your personal information.

With Whom Does NCGYO Share Your Personal Information?

NCGYO reserves the right to disclose and/or transfer personal information to a third party, if NCGYO has reason to believe that disclosing personal information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) NCGYO rights or property, other Sub School Website users or anyone else who could be harmed by such activities. Additionally, NCGYO may disclose personal information in response to a subpoena, warrant or other court order, or when NCGYO believes in good faith that a law, regulation, subpoena, warrant or other court order requires it.

NCGYO reserves the right to disclose and/or transfer personal information to a third party in the event of a proposed or actual purchase, sale (including a liquidation, realization, foreclosure or repossession), lease, merger, amalgamation or any other type of acquisition, disposal, transfer, conveyance or financing of all or any portion of NCGYO.

NCGYO may share your information with personal advisors, such as accountants, lawyers, and grantors, who assist us in carrying out our business activities.

NCGYO may share your information, including details about your engagement with a product (course completion percentage, level of participation, etc.) with your employer or other organization with which you are associated. NCGYO may also share survey responses and other information provided by you with your employer or other sponsoring organization but will only share any demographic information in the aggregate.

NCGYO may share personal information with third parties engaged to assist NCGYO in providing services to you or to carry out one or more of the purposes described above. These service providers are prohibited from using your personal information for any purpose other than to provide this assistance and are contractually required to protect personal information disclosed by NCGYO and to comply with the general privacy principles described in this Privacy Policy.

Transfer of Contact Information for Educational Opportunities

NCGYO may sell or share your contact and some demographic information (such as name, email address, work and educational experience) with programs that train and certify educators. This information sharing is designed to connect individuals interested in teaching careers with appropriate training and certification opportunities.

You may opt out of having your contact information sold for this purpose at any time by emailing [email protected] with "EDUCATOR OPT-OUT" in the subject line.

For California residents and residents of other states with applicable privacy laws, this sharing of information constitutes a "sale" or "sharing" of personal information under those laws, and your right to opt out of such sharing is explained in the state-specific rights sections below.

In the twelve months preceding the effective date of this Privacy Policy, NCGYO has not disclosed any personal information for business purposes.

In the twelve months preceding the effective date of this Privacy Policy, NCGYO has not sold or shared any personal information to programs that train and certify educators.

If you choose not to provide NCGYO with your personal information, you may still visit the Sub School Website. However, you may be unable to access certain website options, such as using the Sub School Website functionality to its fullest extent.

Transfer of Personal Information Across Borders

While its work is focused in the United States, NCGYO sites and materials are available globally. NCGYO may allow your personal information to be shared with its related entities or third-party service providers based both within the United States and in other countries. This may entail a transfer of your information from a location within the EEA to outside the EEA, or from outside the EEA to a location within the EEA.

When NCGYO provides your personal information in such instances, such is done in connection with providing your requested information or services, or as required or authorized under law. It is possible the overseas entities with which NCGYO shares your information with may not be subject to laws that provide the same level of protection of information as your country of residence or may not be subject to any privacy obligations. Overseas entities may be required or compelled to disclose your personal information to a third party, such as an overseas authority. When we transfer information outside of the EEA, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection laws.

Unfortunately, the transmission of information via the internet is not completely secure. Although NCGYO uses reasonable efforts to protect your personal information, it cannot guarantee the security of your personal information transmitted to the Sub School Website and any transmission is at your own risk. Once NCGYO has received your personal information, it will use reasonable and appropriate procedures and security features to try to prevent unauthorized access.

Your Rights Under Various Data Protection Laws

Rights for All Users

Regardless of your location,  you have the right to:

• Request information about the personal information we collect about you and how we use and process it

• Request correction of inaccurate personal information we hold about you

• Request deletion of your personal information in certain circumstances

• Withdraw consent at any time where we rely on consent to process your personal information

• Lodge a complaint with your local data protection authority

European Economic Area (EEA), United Kingdom, and European Union Residents

If you are located in the EEA, UK, or EU, you have certain rights with respect to your personal information. The rights may only apply in certain circumstances and are subject to certain exemptions. Please see the table below for a summary of your rights and who to contact to exercise them.

California Residents

Under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), California residents have the following rights:

1. Right to Know: You have the right to request that we disclose to you the personal information we collect, use, disclose, and sell about you.

2. Right to Delete: You have the right to request the deletion of your personal information that we collect or maintain, subject to certain exceptions.

3. Right to Correct: You have the right to request that we correct inaccurate personal information that we maintain about you.

4. Right to Opt-Out: You have the right to opt-out of the sale or sharing of your personal information for cross-context behavioral advertising.

5. Right to Limit Use and Disclosure of Sensitive Personal Information: You have the right to limit the use of your sensitive personal information.

6. Right to Non-Discrimination: You have the right not to receive discriminatory treatment for exercising your privacy rights.

To exercise your rights under the CCPA/CPRA, you can contact us at [email protected]. We will respond to verifiable consumer requests within 45 days.

California residents can specifically opt out of the sale of their contact information to educator training and certification programs by emailing us at [email protected] articulating this request.

California residents may also request information about our disclosure of personal information to third parties for direct marketing purposes. In accordance with California law, we will provide a list of the categories of personal information disclosed to third parties for direct marketing purposes during the preceding calendar year, along with the names and addresses of these third parties upon request.

Virginia Residents

Under the Virginia Consumer Data Protection Act (VCDPA), Virginia residents have the following rights:

1. Right to Access: You have the right to confirm whether we are processing your personal data and to access such personal data.

2. Right to Correction: You have the right to correct inaccuracies in your personal data.

3. Right to Delete: You have the right to delete personal data provided by or obtained about you.

4. Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format.

5. Right to Opt-Out: You have the right to opt-out of the processing of personal data for purposes of targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.

To exercise your rights under the VCDPA, please contact us at [email protected]. We will respond to your request within 45 days.

Colorado Residents

Under the Colorado Privacy Act (CPA), Colorado residents have the following rights:

1. Right to Access: You have the right to confirm whether we are processing your personal data and to access such personal data.

2. Right to Correction: You have the right to correct inaccuracies in your personal data.

3. Right to Delete: You have the right to delete personal data provided by or obtained about you.

4. Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format.

5. Right to Opt-Out: You have the right to opt-out of the processing of personal data for purposes of targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.

To exercise your rights under the CPA, please contact us at [email protected]. We will respond to your request within 45 days.

Connecticut Residents

Under the Connecticut Data Privacy Act (CTDPA), Connecticut residents have the following rights:

1. Right to Access: You have the right to confirm whether we are processing your personal data and to access such personal data.

2. Right to Correction: You have the right to correct inaccuracies in your personal data.

3. Right to Delete: You have the right to delete personal data provided by or obtained about you.

4. Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format.

5. Right to Opt-Out: You have the right to opt-out of the processing of personal data for purposes of targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.

To exercise your rights under the CTDPA, please contact us at [email protected]. We will respond to your request within 45 days.

Utah Residents

Under the Utah Consumer Privacy Act (UCPA), Utah residents have the following rights:

1. Right to Access: You have the right to confirm whether we are processing your personal data and to access such personal data.

2. Right to Delete: You have the right to delete personal data provided by or obtained about you.

3. Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format.

4. Right to Opt-Out: You have the right to opt-out of the processing of personal data for purposes of targeted advertising or the sale of personal data.

To exercise your rights under the UCPA, please contact us at [email protected]. We will respond to your request within 45 days.

Oregon Residents

Under the Oregon Consumer Privacy Act (OCPA), Oregon residents have the following rights:

1. Right to Access: You have the right to confirm whether we are processing your personal data and to access such personal data.

2. Right to Correction: You have the right to correct inaccuracies in your personal data.

3. Right to Delete: You have the right to delete personal data provided by or obtained about you.

4. Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format.

5. Right to Opt-Out: You have the right to opt-out of the processing of personal data for purposes of targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.

To exercise your rights under the OCPA, please contact us at [email protected]. We will respond to your request within 45 days.

Texas Residents

Under the Texas Data Privacy and Security Act (TDPSA), Texas residents have the following rights:

1. Right to Access: You have the right to confirm whether we are processing your personal data and to access such personal data.

2. Right to Correction: You have the right to correct inaccuracies in your personal data.

3. Right to Delete: You have the right to delete personal data provided by or obtained about you.

4. Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format.

5. Right to Opt-Out: You have the right to opt-out of the processing of personal data for purposes of targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects. 

To exercise your rights under the TDPSA, please contact us at [email protected]. We will respond to your request within 45 days.

Montana and Iowa Residents

Montana residents under the Montana Consumer Data Privacy Act (MCDPA) and Iowa residents under the Iowa Consumer Data Protection Act (ICDPA) have similar rights to those provided under other state privacy laws, including:

1. Right to Access: You have the right to confirm whether we are processing your personal data and to access such personal data.

2. Right to Correction: You have the right to correct inaccuracies in your personal data.

3. Right to Delete: You have the right to delete personal data provided by or obtained about you.

4. Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format.

5. Right to Opt-Out: You have the right to opt-out of the processing of personal data for purposes of targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.

To exercise your rights under these laws, please contact us at [email protected]. We will respond to your request within 45 days.

How Long Will NCGYO Keep Your Personal Information?

NCGYO keeps your personal information for the period of time that you are a user of the Sub School Website and for five (5) years after you discontinue use of the Sub School Website, or for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Notice of Financial Incentive

NCGYO does not offer financial incentives or price or service differences in exchange for the retention or sale of personal information.

Links to Other Websites

The Sub School Website may contain links to other websites not controlled or legally affiliated with NCGYO. These sites are not controlled by NCGYO and NCGYO is not responsible for any content contained on any such website. NCGYO is not responsible for the privacy practices employed by other sites, and the privacy practices employed by such sites may not be the same as NCGYO's privacy practices. As with the Sub School Website, you should become familiar with any external party's privacy policy before visiting and/or providing any personal information through any such site.

NCGYO may terminate access for any party who is found to repeatedly provide or post protected material without necessary rights and permissions.

Cookies

NCGYO uses cookies to manage its website. A cookie is a small file placed on your computer when you visit a website. Cookies are used to store information to manage your website experience such as your type of web browser. A cookie can also store preference information to customize your website experience.

Cookies help us understand how parties use our website so NCGYO can design better services in the future. You can adjust your web browser to disable cookies. However, NCGYO may not be able to provide you with all the services or functionality available on the Sub School Website if you choose to disable cookies.

You may also remove NCGYO cookies from your browser. Please refer to your browser's help menu for instructions.

Types of Cookies We Use

• Essential Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms.

• Analytics Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site.

• Functional Cookies: These cookies enable the website to provide enhanced functionality and personalization. They may be set by us or by third party providers whose services we have added to our pages.

• Targeting Cookies: These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant advertisements on other sites.

Your Cookie Choices

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

For California residents, we provide an email address for communicating your data collection choices. For residents of other states with applicable privacy laws, similar opt-out mechanisms are available via the same email address.

Children's Privacy

The Sub School Website is not directed to children under the age of 16, and NCGYO does not knowingly collect personal information from children under the age of 16. If we learn that we have collected personal information from a child under the age of 16, we will promptly delete that information. If you believe we have collected personal information from a child under the age of 16, please contact us at [email protected].

Changes to Our Privacy Practices

Any material changes to the Privacy Policy will be posted on this page. The updated Privacy Policy will take effect as soon as it has been posted. We will notify you of any material changes by posting notice of the updates on our website or, where required by applicable law, by email.

Contacting NCGYO with Questions, Concerns or Complaints

Should you have any questions, concerns or a complaint about this Privacy Policy or the handling of your personal information, please contact NCGYO at [email protected].  You are entitled to make an anonymous complaint or inquiry in relation to this Privacy Policy or your privacy rights; however, NCGYO may require you to identify yourself if required by law or it is impracticable for us to deal with your matter otherwise.

Sub School Website and Communications Terms of Use

Please refer to NCGYO's Terms of Use and/or Terms and Conditions on all issues related to accessing, posting and sharing information through the Sub School Website and communication services.

Last Updated: April 29, 2025